Journal of Environmental Treatment Techniques  
2019, Special Issue on Environment, Management and Economy, Pages: 1200-1203  
J. Environ. Treat. Tech.  
ISSN: 2309-1185  
Journal web link: http://www.jett.dormaj.com  
Challenges of Implementing an Employee  
Management System for Improving Workplace  
Management Effectiveness  
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Prety Diawati , Vip Paramarta , Djoko Pitoyo , Tomy Fitrio , Sri Wiyati Mahrani  
1Politeknik Pos Indonesia, Indonesia  
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Universitas Sangga Buana YPKP Bandung, Indonesia  
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Universitas Sangga Buana, Indonesia  
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Sekolah Tinggi Ilmu Ekonomi Indragiri, Indonesia  
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Universitas Halu Oleo, Indonesia  
Received: 13/09/2019  
Accepted: 22/11/2019  
Published: 20/12/2019  
Abstract  
In an organization to simplify the process of record of maintenance it is designed a system of Employee management. For HR  
function it helps to manage the employee’s information. It can consider as a part of comprehensive Human Resource  
Management System to employee management system in general. For improving effectiveness of workplace management an  
employee management system is implemented. This employee management system manages the overall performance and  
different aspects of an employee in an organization.  
Keywords: Human Resource Management, Employee management system, Performance, Record  
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Introduction  
Especially in remote areas the employee management  
system implementation can be challenging task. Although it  
cannot deny the benefits. Using the employee management  
systems provide an easy way to manage admin work and  
better performance as a team (1-5).  
Due to streamlines and organizes team management for  
HR professionals, business owners and other managers it  
can consider as a useful tool to an employee management  
system. From payroll and onboarding to time off tracking  
and performance is the range of this system, but it always  
should cover the necessary HR feature. The employee  
management system is design for saving money, time and  
power and work well for the team also. Particularly in for  
remote workers for managing the team it uses the regular  
reporting through email. Although this method is messy  
and cumbersome. It is a time consuming admin task to  
optimize the performance of the team, so it can focus on  
achieving the goal (6-11). Following the time spent on a  
work will furnish with data that can use to advance every  
working hour inside the association.  
Figure 1: Employee Management system functions  
For instance, the measure of time to make a particular  
archive might be to a great extent unique between two  
workers. On the off chance that one employee required  
double time as the other one to make a similar report, the  
employee management system give understanding into the  
explanation.  
Corresponding author: Prety Diawati, Politeknik Pos  
Indonesia,  
Indonesia.  
E-mail:  
pretydiawati@poltekpos.ac.id.  
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Journal of Environmental Treatment Techniques  
2019, Special Issue on Environment, Management and Economy, Pages: 1200-1203  
information. The most database systems that consist are  
work schedule, salary information, education information,  
posts, Contact information etc.  
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Invoicing, Payment tracking and Other  
Tasks of Administrator  
When we use a performance management system of  
employee like Hubstaff it can track the spending of time on  
a particular task. So the managers and client can effectively  
defined the time slot on a particular project and more  
certainly agree on budget (12-16). Employee Management  
System Integration with other Platform and Applications.  
Combinations empower the management systems to  
cooperate so it get all the usefulness that need to work at  
pinnacle limit. Regardless of whether they're utilizing  
Asana or other venture the executives apparatuses, for  
example, Hubstaff Tasks, it ought to have the option to  
incorporate consistently. Staying with one stage may spare  
the issue of coordinating and bringing in undertakings,  
ventures, and other data. In any case, mix causes it so it to  
can utilize numerous devices all the while with little  
exertion (17-21).  
4. Data updation: The information of an employees are  
accessible from an employee management system at the  
time the employee work in that organization or when it  
needed after it left the organization. Likewise if anytime the  
data of employee is change then employee can themselves  
make the modifications. Subsequently, out of date  
information is an uncommon find on such frameworks.  
5. Provide large efficient system: It can consider that  
Employee management systems are exceptionally  
productive. Whenever a member of an organization  
required the information about an employee it can retrieve  
the information and that also without prior information. For  
example to send an important letter to an employee that is  
on leave it can make a call to retrieve the address of that  
employee.  
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Optimized streamlined administrative tasks  
and workload  
Finding an employee management system is as a matter  
of first importance about discovering efficiencies. For good  
employee management systems having the option to  
digitize and automate manual data entry is one of the key  
qualities. this system analyse that employee is giving  
enough time to important project or not, the project that are  
approaching to deadline the employees are giving proper  
time to that or not can identify through employee  
management system. In the world optimization of workload  
make all the differences. The time that is wasted by a team  
cab utilize in automate things like payroll, timesheets and  
on administrative task. When a team recovers their time it  
can focus on fine-tuning strategies, growing the business  
and many other tasks  
Figure 2: Employee management system showing complete  
management of employees  
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Employee Management System is important  
for business  
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Challenges in Implementing an Employee  
The employee management system is essential for  
business. The reason is as follows:  
. It allows confidentiality: The specific data of  
Management System  
Some of the major challenges in managing Employee  
could be as follows:  
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employee sent through a private channel so it can keep the  
information private so it can view by only head of the  
organization or admin of the software. Subsequently, it is  
more secure to have a employee management system in an  
association, huge or little, than have financial balance data  
lying in some cabinet. The software like sumHR effectively  
accessible on the web. It can guarantee confidentiality,  
efficiency, accuracy, availability, updates on time-bound  
information etc.  
1. Employee system Management:  
A disciplined  
framework is required to manage an employee system in an  
organization. It requires the association to work off one all-  
inclusive strategy separated into applicable parts and  
regions of obligation. The administration duty at different  
levels needs to comprehend the contracting; estimation  
advancement and examination process great and apply it  
reliably. Besides the executives needs to value that  
exhibition the board isn't an occasion yet something that is  
overseen day by day however recorded and revealed at  
specific occasions through appraisals and reviews.  
Software such as sumHR is easily available online. It  
can ensure availability, efficiency, accuracy, updates on  
time-bound information, confidentiality etc.  
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. Reliable accuracy: Since the data is for the most part  
2. Lack of Alignment: Because of several  
organizational processes being created in isolation this  
challenge is the absence of alignment. By various groups of  
people with different frameworks being used it developed a  
link between budgeting, operational planning and Strategy  
development. The lacks of alignment has in performance  
management system between organizational delivery,  
individual performance and departmental performance thus  
all frameworks default back to money related estimations.  
sustained in by the representatives themselves it can be  
certain the data is exact since it's directly from the source.  
Also, a worker can get to their data at whenever. Along  
these lines, he/she can keep it refreshed and right botches,  
assuming any.  
3. It provides a ready source of information: Between  
the employee and organization Employee Management  
System executes as a promptly accessible source of  
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Journal of Environmental Treatment Techniques  
2019, Special Issue on Environment, Management and Economy, Pages: 1200-1203  
Figure 3: Challenges of Employee management system  
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. Managing poor performance: The poor performance  
your group to arrive at larger amounts of profitability and  
recognize undertakings that are sitting around idly.  
2. Performance management software: The way to  
inspiring the group is making them feel like they are really  
adding to the entire procedure. Performance management  
apparatuses are intended to keep the group connected with,  
and their presentation at great levels.  
3. Time management software: How productive teams  
are work, which projects are getting completed and who is  
working when knowing is the major function of time  
management software. The individuals who can achieve  
more with less barriers or interruptions in less time are  
commonly viewed as beneficial. Invoicing and payroll are  
incorporates in top time management software so it can pay  
team member for a considerable length of time worked.  
PTO balances, location tracking and many more are  
included in bonus feature.  
management is generally consider as reactive action, yet  
much of the time it is deferred and along these lines  
transforms into an exchange that is hard to make  
significant. Another reason for which it cannot manage the  
poor performance on time is the lack of collection of  
required measurement data and evidence and valid  
measurements.  
4. Leadership and Management commitment: To  
deliver a comprehensive performance management system  
management and Leadership challenges has a large effect  
on aligning and integrating a management system. For  
achieving a workable performance system to perform  
success the understanding and commitment of management  
and leadership are required.  
5. Lack of Measurements: In the organization at much  
level where poor measures are created and in much of the  
time targets are set yet no pertinent measure is set up this  
challenge can occur. In different cases no information can  
be gathered or is kept as proof to follow performance.  
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Conclusion  
The employee management system is design for saving  
money, time and power and work well for the team also. In  
an organization to simplify the process of record of  
maintenance it is designed a system of Employee  
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Types of employee management software  
On the basis of area of the business the software of  
employee management system can categorized in various  
groups.  
management. For HR function it helps to manage the  
employee’s information. For improving effectiveness of  
workplace management an employee management system  
is implemented. This employee management system  
manages the overall performance and different aspects of  
an employee in an organization.  
1. Hubstaff: At Hubstaff's center is time following,  
however it's something other than that. Hubstaff is a  
finished time the management software that is intended to  
help groups in using their hours productively. It enables  
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Journal of Environmental Treatment Techniques  
2019, Special Issue on Environment, Management and Economy, Pages: 1200-1203  
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4. Ngcelwane, M.J. A critical Assessment of the Implementation  
of Performance Management in the Nelson Mandela Bay  
Municipality, Rhodes Investec School, 2008.  
5. Kotter J.P. Leading Change, Why Transformation Efforts Fail.  
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Ethical issue  
Authors are aware of, and comply with, best practice in  
publication ethics specifically with regard to authorship  
(
avoidance of guest authorship), dual submission,  
manipulation of figures, competing interests and  
compliance with policies on research ethics. Authors  
adhere to publication requirements that submitted work is  
original and has not been published elsewhere in any  
language.  
16. Nikam A, Pagar T, Ghotekar S, Pagar K, Pansambal S. A  
review on plant extract mediated green synthesis of zirconia  
nanoparticles and their miscellaneous applications. Journal of  
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Microchannel Based on Dielectrophoresis Impedance  
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Theoretical, Engineering and Applied Chemistry. 2019 Aug  
Competing interests  
The authors declare that there is no conflict of interest  
that would prejudice the impartiality of this scientific work.  
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Authors’ contribution  
All authors of this study have a complete contribution  
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